EMEA Sales Team Support, Administrative Assistant (m/f/d)

Job no.


Position Type


Working time

  • Intern

Place of employment


What we offer:

Your tasks and responsibilities

  • Support the EMEA Sales Team including travel arrangements, preparation of expense reports, maintain calendar, weekly reports, arrange meetings and appointments and provide reminders.
  • Acts as the point of contact between the executive, managers and internal/external contacts
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested
  • Maintain scheduling and event calendars as well as coordinate events
  • Complete forms in accordance with company procedures
  • Process expense reports for business travel, events
  • Assign and follow up on progress of trade show leads
  • Support customer visits
  • Assist with congress organization, including team coordination for hotel reservations, etc.
  • Plan events/meetings for large and small groups, both in office and off-site
  • Contract position with a one year duration (with possibility of extension or hire upon completion)

Your education and experiences

  • Successfully completed apprenticeship as a management assistant in office communication or similar
  • Several years of professional experience in an assistant function respectively as Executive Administrative Assistant
  • Full comprehension of modern office management systems and procedures, including SAP
  • Excellent knowledge of MS Office
  • Proficiency in English and German
  • Exceptional organizational and communication skills - verbal, written and by phone
  • Exemplary planning and time management skills
  • Ability to manage multiple projects, operate across functional teams, and strong attention to detail
  • Works independently within scope of responsibilities, anticipates problems, and uses sound judgment to act appropriately

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